The Benefits of Using Cloud Storage for Business
How can I use technology to help my business thrive? This is one of the most frequently asked questions the Joyfully Organized team gets from clients. We often see that clients are using antiquated methods to share and store data, which makes businesses less efficient.
The answer to this issue? Cloud storage.
What is the Cloud?
Cloud storage is the method of storing your data through the internet, instead of on a single computer, called “the Cloud.” With cloud storage, your files are stored on a remote server, which is like a digital storage space, not on your computer hard drive. Your files are saved instantly and securely when your computer connects to the Cloud via the internet.
Why use the Cloud?
More and more people are working remotely at this time and needing to collaborate with others from afar. With cloud storage you can efficiently collaborate with your team, no matter who is in the office. This enables you to access your files from any computer via the internet, and allows you to also share files instantaneously to other members of your team. These features make cloud storage perfect for working with contract workers or Virtual Assistants (VAs).
How do I start using the Cloud?
At Joyfully Organized, we use Google Drive for our cloud storage. If you have a gmail address, you automatically have a Google Drive with some storage, but you can always upgrade if you find you need more space. Files can be uploaded from your computer to be stored in the Google Drive cloud, or you can create Google files through the templates in Docs (similar to Microsoft Word), Sheets (like Microsoft Excel), or Slides (like Powerpoint), or even Forms (for online surveys). You can organize your files in folders, just like on your computer. Individual files or entire folders can be shared with other members of your team.
We love that shared Google files can be edited by multiple parties, even at the same time, to encourage collaboration. They even have a version history that shows the evolution of the document and keeps you from losing data accidentally. These files are secure in the Cloud and don’t take up space on your computer. This way of saving, sharing, and organizing data will make your business function even better.
Cloud storage will revolutionize how your business collaborates and communicates in this digital world.
We understand that using cloud based storage, and specifically Google Drive, could be intimidating─but we promise it’ll be worth it. We’ve worked with several clients to help them better understand how to upload, organize, use, find, and share their files, Connect with a VA from Joyfully Organized to discuss how you could tap into the benefits of using Google Drive cloud storage.
